Data Protection Information Regarding the Digital COVID-19 Registration

In accordance with the Corona-Lockerungs-LVO MV (Ordinance for the Loosening of the Coronavirus Restrictions in Mecklenburg-Vorpommern), we are obliged to collect your personal details if you make use of offers provided by the University of Greifswald (e.g. visit libraries, take part in lectures, sessions of bodies, or other classes/courses etc.).

In several locations, this is enabled by the simple scanning of your Staff or Student ID Cards. The protection of your personal data is very important to us. We therefore not only treat your data extremely confidentially, we also take your right of information on the collection of the data very seriously. By providing the following information, we are complying with Art. 13 of the EU’s General Data Protection Regulation (GDPR), which defines information duties for the collection of personal data:

Person Responsible:

Universität Greifswald
represented by the Rector, Prof. Dr. Johanna Eleonore Weber,
Domstraße 11
17489 Greifswald
Tel.: +49 3834 420 0

Data Protection Officer

Stefan Wehlte
Domstraße 11
17489 Greifswald
Telephone: +49 3834 420 1204
email: datenschutzuni-greifswaldde

Personal Data

We will process the following personal data:

  • First name(s) and surname,
  • Full private address,
  • Private telephone number,
  • ID of the Staff or Student ID Card,
  • Username from the central user account issued by the University Computer Centre,
  • On-site registration at a hybrid class/course, as well as
  • Exact location and time of digital registration.

Forms of Processing:

We will collect and store your personal data; if required, pass it on to the competent health authority, and finally destroy the data.

Purpose of Processing:

We are processing your details in order to fulfil our legal obligation to keep attendance lists to enable the tracking of cases of SARS-CoV-2 pursuant to the Corona-Lockerungs-LVO MV as amended from time to time. We collect the above-named information from persons taking part in classes/courses being held at the University of Greifswald or using the libraries at the University of Greifswald. This data will be handed over to the competent health authority on demand. Your data will not be processed for any other purposes.

Legal Basis

The legal basis for the processing of the data is defined in Art. 6(1) lit. c GDPR for libraries and archives in connection with § 2(9) and Appendix 9 Section III. 5., for events provided by education institutions in connection with § 8(2), as well as Appendix 37 Section I. 3. Corona-Lockerungs-LVO MV.

Recipient and Storage of your Personal Data:

In areas of the University of Greifswald in which the registration of persons is required for the above-named reason pursuant to Corona-Lockerungs-LVO MV, digital registration shall take place using the Staff or Student ID Cards. The fixed or portable scanners verify whether the ID card is valid and all of the required data pursuant to the Corona-Lockerungs-LVO MV has been entered. If this has been verified, the person will be registered and access will be granted to the corresponding area; if not, the person will be turned away. If registration was successful, the named details will be collected, stored and, on request from the competent health authorities, will be retrieved and passed on digitally by an authorised member of staff at the University of Greifswald. After the mandatory four-week storage period has ended, the stored registration details will be deleted automatically.

Your Rights

You have the right to receive information upon request and free of charge about your stored personal data, its origin and recipient, the purpose, and the length of data processing. Furthermore, under certain circumstances, you have the right to the correction, limitation of the processing (e.g. blocking), deletion, and the data portability of your data. You have the right to object to direct marketing and the processing of your data, which is regulated by Art. 6(1) lit. e and f GDPR. If you would like to exercise your right to object to the processing of your personal data, we ask you to inform us of the reasons that apply to your particular situation so that we can perform an investigation into the balance of interests in accordance with Art. 21(1) sentence 2 GDPR.

In addition, you also have the right to submit a complaint to the responsible supervisory authority for data protection, if, in your opinion, your details are not being processed in a lawful manner. The supervisory authority is:

Data Protection and Freedom of Information Officer for the State of Mecklenburg-Vorpommern
Werderstraße 74a
19055 Schwerin

We must emphasise that you are required to provide your personal data to be able to take part in the course/class/session or use the libraries. If not, access will unfortunately be denied.