Zoom

The University of Greifswald has a campus licence for the Zoom video conferencing platform. It is possible to participate in Zoom conferences at the University of Greifswald without registration. Access for meeting organisers (creation and administration of meetings) is enabled via Shibboleth at https://uni-greifswald-de.zoom.us.

Up to 500 participants can take part in Zoom meetings at the University of Greifswald. Webinar licences are available for larger events and are managed via the Rectorate (Contact).

• I previously used a Zoom account with my university email address and am no longer able to log in.
  Log in (without Shibboleth) to your Zoom account and change the email address to a non-university email address. Unfortunately, it is not possible to merge your accounts automatically.

• The Zoom app does not work on my device. What can I do?
  If your device is managed by URZ’s desktop management system OPSI [de], please contact the URZ. In all other cases, please consult Zoom Support. From a network point of view (firewall, proxy etc.), there are no restrictions within the university.

• As a trainer of university sports courses, can I use Zoom for classes?
  Unfortunately, this is not possible at present, as you are not covered by the campus licence.

Zoom is provided as an external service by Zoom Video Communications Inc [de].The University Computer Centre is therefore unable to provide user support for Zoom.

Extensive instructions on how to use Zoom can be found in Zoom's Help Center, including introductory videos on how to use and configure Zoom.

The same technical requirements apply for using Zoom as for URZ's Jitsi service.

Participation in Zoom video conferences is possible either directly via your web browser (without installing any additional software) or with the Zoom client, which can be downloaded from the Zoom webpages (download the Zoom client). Only limited functionality is available when participating via the web browser.

• Share screen: Zoom allows you to share the entire screen or individual windows, e.g. to present slides. A prerequisite for screen sharing is the installation of the Zoom Desktop Client.

• Breakout rooms: Allow you to set up subrooms for working in smaller groups during a Zoom video conference.

• Whiteboard: Zoom's whiteboard function allows you to create notes together with participants. If being used with a tablet, it can also be done by hand (blackboard substitute).

• Surveys: The poll function allows you to create questions with one or more choices for your meetings. You can start the survey during your meeting and collect responses from your participants.

• Use of the meeting room without host: If you want the course participants to be able to use the meeting room before you join as the course instructor or if you cannot attend the meeting at all, activate the button "Allow participants to join before host" in the settings screen when scheduling the meeting under "Advanced options". If you want participants to be able to continue using the meeting room without you at the end of the event, click on "End meeting" at the bottom right of the screen and select "Leave meeting" in the window that appears.

• Virtual background: Allows you to choose a neutral or custom background that will be shown behind your own face.

In order to use Zoom in a privacy-compliant manner, you must observe some settings when creating video conferences. To do so, log in to the Zoom homepage of the University of Greifswald ("Sign in") to configure your user account. Then select "Settings" in the menu on the left and set the following options there:

Require that all meetings are secured with one security option: Enable option

• Waiting Room: Enable option

• Require a passcode when scheduling new meetings: Enable option

• Require a passcode for instant meetings: Enable option

• Require a passcode for Personal Meeting ID (PMI): Enable option

• Require passcode for participants joining by phone: Enable option

• Only authenticated users can join meetings from Web client: Enable option

• Approve or block entry for users from specific countries/regions: Enable option if possible

• Allow use of end-to-end encryption: Choose on option, Select default encryption type at least Enhanced encryption. With end-to-end encryption, some Zoom functions are not available (e.g. phone dial-in).

• Host video / participants video: Disable option

• Audio Type: Select minimum required options

• Mute all participants when they join a meeting: Enable option

• Meeting Chat: Enable option only if chat function is required

• Send files via meeting chat: Enable option only if function is required

• Feedback to Zoom: Disable option

• Display end-of-meeting experience feedback survey: Disable option

• Co-host:Enable option only if co-host is required

• Meeting Polls/Quizzes: Enable option only if function is required

• Screen sharing: Enable option only if "screen sharing" is required, e.g. because slides are to be shown - usually participants should not be able to share their screen

• Annotation / Whiteboard: Enable options only if annotation or whiteboard functionality is required

• Remote control: Only enable option if the function is required

• Allow removed participants to rejoin: Disable option

• Far end camera control:Disable option

• Virtual background: Enable option, select virtual background in zoom client